Last Modified: July 1, 2018
How does the Website Work?
You can make general use of the Website without providing any PII to Manager. However, you will need to provide us with certain PII in order to use certain of the Website’s functionality, such as registering with us as a Participant or Exhibitor.
What type of PII does Manager collect from you and how do we use it?
Participants must provide certain PII to Manager in order to register for an Event, including without limitation a Participant’s name, address, email, phone number and payment information (where applicable). We may also ask Participants for general statistical, non-PII about themselves and their interests.
Exhibitors must complete either our Exhibitor Prospectus or another form of contract that we sometimes provide to Exhibitors that our sales team will deliver electronically and which gets executed using Docusign. Also, Participants, Exhibitors, speakers, and any prospects can fill complete any one of our forms located on the Website to download or otherwise request more information from us or for us to contact you. As part of any such process, you may need to provide us with certain of your PII, including without limitation your name, address, email, phone number and payment information. We intend to use all such information collected through the Website or otherwise from you for multiple purposes, including without limitation to keep you informed about Events by sending you email blasts, text messages, sms messages and reaching you by phone. We may also ask you for general statistical, non-PII about themselves and their interests.
Currently, we offer the option for Registrants to rent our Lead Scanner App (the “App”) to collect valuable contact information from each person you meet at an Event, and certain of PII and other information provided by Participants at registration will be available to other Participants and Exhibitors during the Events and thereafter. Each Participant agrees that by providing us with your information at registration, we and other Registrants are free to use your information (other than your credit card number) in such a manner and otherwise as determined by us in our sole discretion. We do not currently offer Registrants a printed or online directory of Participants, as we have in the past. But we may determine again in the future to provide such information to you.
Certain of the PII and other information provided by Participants at registration or thereafter will be available to Exhibitors during an Event and thereafter; however, your credit card information will not be provided to Exhibitors by us without your express prior request. Specifically, Exhibitors who rent bar code scanners during an Event will be able to scan a bar code contained on each Participant’s name tag and obtain certain PII and other information about such Participant. Participants agree that by providing us with their information at registration, we and Exhibitors are free to use such information as we and/or they determine.
Registrants may obtain certain PII and other information about Exhibitors or other Participants in the Event show guide, through the Website, or otherwise. We also sell our list of Registrants to our Exhibitors, sponsors and other persons.
You also expressly consent to receiving calls and messages, including auto-dialed and pre-recorded message calls, and SMS messages (including text messages) from us, our affiliates, marketing partners, agents and others calling at their request or on their behalf, at any telephone numbers that you have provided or may provide in the future (including any cellular telephone numbers). Your cellular or mobile telephone provider will charge you according to the type of plan you carry.
We will be videotaping and otherwise recording each Event and using the resulting footage for promotional purposes, and your likeness and image may very well appear and be used in connection with such videotape or otherwise if you attend such Event.
You agree that by submitting your PII to us, you authorize us or third parties to whom we have transferred your PII or who collected your PII at an Event to contact you for advertising, marketing and other commercial purposes, including without limitation by means of robo calls, texts, sms texts or call to your mobile phone and/or other phone number that you provided us, email blasts and otherwise by post and postal mail. Further, some Participants who have selected such an option shall have the ability to submit their logos and business descriptions that we will include in a post-Event email blast. Without limiting the foregoing, you acknowledge and agree that (a) we sell or otherwise transfer our contact list to certain third parties and such third parties may solicit you including without limitation by means of robo calls, texts, sms texts or calls to your mobile phone and/or other phone number that you provided us, or email blasts, or by other means, and (b) once any such transfer has been made by us to any such third party, you shall contact each such third party directly in order to request that your PII be removed from any of such third party lists.
How else do we use your PII?
Manager or entities may use your PII to help fulfill your requests in connection with your use of the Website and/or your participation in an Event or to help us or third parties communicate with you about different resources offered as part of the Website an Event, or otherwise. For example, we may transfer information collected at registration, including PII, to service providers and other third parties who assist us in running the Website and/or in processing your registration to an Event. As described above, we will also share your PII with Exhibitors.
Please note that if we receive your Opt-Out Request after having shared your PII with a third party or parties for direct marketing purposes or having otherwise transferred or disposed of your PII, we will not have the ability to control the use of such PII by any third party, and in such an event you agree that Manager shall not be responsible or liable, directly or indirectly, for any damages or losses caused or alleged to be caused by or in connection with or related to the use of such PII by any third party or resulting from any such transfer or disposition. If you are concerned about us sharing your PII with third parties or otherwise transferring or disposing of your PII, you should not provide your PII to us.
Under what other circumstances may we release PII?
What other information does Manager collect?
Do I have the ability not to be identified by Manager?
How do we store information?
Manager takes steps consistent with commercially reasonable industry standards to secure PII collected from you from loss, misuse, unauthorized access and destruction while under our control. However, please note that despite our efforts to protect information provided to us, we cannot guarantee that such information will not be lost, disclosed or accessed by accidental circumstances or by the unauthorized acts of others.
Does Manager provide links to other websites?
What are our policies regarding children?
The Website is intended for general use by persons who have reached the age of consent in their state of residence and it is not targeted to anyone under thirteen (13) years of age. Manager does not knowingly collect PII from anyone under thirteen (13) years of age. If we learn that we have unintentionally collected PII from anyone under thirteen (13) years of age, we will promptly delete such information.
What are Your California Privacy Rights?
If you are a California resident, you may ask us to refrain from sharing your PII with certain third parties for marketing purposes. Please express your preference to us by contacting us at: firstname.lastname@example.org or at the following address: Small Business Expo, 555 8th Avenue, Suite 909, New York, NY 10018.
Do we respond to Do Not Track Signals?
The Website does not have the capability to respond to “Do Not Track” signals received from various web browsers.
Do we have a mechanism to address the removal of PII and complaints about the handling of information that we collect?
If you wish to remove PII that you have submitted to Manager, please send us an email requesting such removal (with the word “Removal” in the email subject line) to email@example.com. If you have questions or concerns about any of our information collection or handling practices, please contact us at firstname.lastname@example.org or write to us at Small Business Expo, 555 8th Avenue, Suite 909, New York, NY 10018.
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