Last Modified: August 22, 2012
How does the Website Work?
You can make general use of the Website without providing any PII to Operator. However, you will need to provide us with certain PII in order to use certain of the Website’s functionality, such as registering with us as a Participant or Exhibitor.
What type of PII does Operator collect from you and how do we use it?
Participants must provide certain PII to Operator in order to register for the Event, such as a Participant’s name, address, email, phone number and payment information (where applicable). We may also ask Participants for general statistical, non-PII about themselves and their interests.
Exhibitors must complete the Event Exhibitor Application located at www.TheSmallBusinessExpo.com (click BE AN EXHIBITOR and then download the Exhibitor Prospectus which contains the Exhibitor Contract/Application) which requires Exhibitors to provide certain PII to Operator, such as an Exhibitor’s name, address, email, phone number and payment information. We may also ask Participants for general statistical, non-PII about themselves and their interests.
Upon registering for the Event, Participants may elect to be listed in various of the Event’s business industry online and/or print directories. Any such a listing will include each Participant’s name, phone number, email address, website address, industry job and other information, which will be sent out to each Registrant along with thousands of other industry professionals via email and other means after the Event, and which will be viewable and searchable via the Website. The print directory will be sold at the Event. If you wish to remove a listing from any such directory once you have submitted a listing request, you must either (i) for the online directory, log into your Account and cancel your listing from such directory, and (ii) for the print directory, notify us in writing; provided, however, that any such request must be received no less than thirty (30) days prior to the print date of the print directory. Note that your requests may not be honored immediately, though we will use reasonable commercial efforts to respond to your requests in a timely fashion.
Certain of the PII and other information provided by Participants at registration will be available to Exhibitors during the Event and thereafter; however, your credit card information will not be provided to Exhibitors by us without your express prior request. Specifically, Exhibitors who rent bar code scanners during the Event will be able to scan a bar code contained on each Participant’s name tag and obtain certain PII and other information about such Participant. Participants agree that by providing us with their information at registration, we and Exhibitors are free to use such information as we and they determine.
Registrants may obtain certain PII and other information about Exhibitors or other Participants in the Event show guide, through the Website, or otherwise.
We will be videotaping and otherwise recording the Event and using the resulting footage for promotional purposes, and your likeness and image may very well appear of such videotape if you attend the Event.
How else do we use your PII?
Operator may also provide your PII to individuals or entities who work on our behalf or with us. These individuals or entities may use your PII to help fulfill your requests in connection with your use of the Website and/or your participation in the Event and to help us communicate with you about different resources offered as part of the Website and/or the Event. For instance, we may transfer information collected at registration, including PII, to service providers and other third parties who assist us in running the Website and/or in processing your registration to the Event. As described above, we will also share your PII with Exhibitors.
Please note that if we receive your Opt-Out Request after having shared your PII with a third party or parties for direct marketing purposes or having otherwise transferred or disposed of your PII, we may not have the ability to control the use of such PII by any third party, and in such an event you agree that Operator shall not be responsible or liable, directly or indirectly, for any damages or loss caused or alleged to be caused by or in connection with the use of such PII by any such third party or resulting from any such transfer or disposition. If you are concerned about us sharing your PII with third parties or otherwise transferring or disposing your PII, you should not provide your PII to us.
Under what other circumstances may we release PII?
What other information does Operator collect?
Do I have the ability not to be identified by Operator?
How do we store information?
Operator takes steps consistent with commercially reasonable industry standards to secure PII collected from you from loss, misuse, unauthorized access and destruction while under our control. However, please note that despite our efforts to protect information provided to us, we cannot guarantee that such information will not be lost, disclosed or accessed by accidental circumstances or by the unauthorized acts of others.
Does Operator provide links to other websites?
What are our policies regarding children?
The Website is intended for general use by persons who have reached the age of consent in their state of residence and it is not targeted to anyone under thirteen (13) years of age. Operator does not knowingly collect PII from anyone under thirteen (13) years of age. If we learn that we have unwittingly collected PII from anyone under thirteen (13) years of age, we will promptly delete such information.
Do we have a mechanism to address the removal of PII and complaints about the handling of information that we collect?
If you wish to remove PII that you have submitted to Operator, please send us an email requesting such removal to email@example.com. If you have questions or concerns about any of our information collection or handling practices, please contact us at firstname.lastname@example.org or write to us at Film, Stage & ShowBiz Expo LLC d/b/a Small Business Expo, 555 8th Avenue, Suite 909, New York, NY 10018.